In order to assure that students are under careful advisement and mentoring throughout their careers, a Supervisory Committee must be established before a doctoral student begins the last 45 credit hours of their program of study. The supervisory committee is appointed by the Dean of Graduate Studies, based upon the recommendation of the Graduate Program Committee in the student’s major prior to the approval of the program of study. The establishment of a supervisory committee is based on the student’s demonstrated ability in the fundamental subject matter of his/her major field and professional promise.
The supervisory committee consists of at least four Graduate Faculty members, one of whom must be from outside the student’s academic department/school or area in which the doctorate is to be granted. The chair of the supervisory committee must be a member of the Graduate Faculty. In addition to the minimum requirement of four Graduate Faculty members, other eligible persons may be recommended by the Graduate Program Committee for appointment by the Dean to the supervisory committee, provided at least two-thirds of the membership of each committee is Graduate Faculty.
Changes to the Supervisory Committee
Any changes to the supervisory committee after initial approval must be submitted via a new Supervisory Committee form and submitted to the Office of Graduate Studies for approval by the Dean of Graduate Studies.
If the chair of a supervisory committee leaves the employ of the University, or retires, the Office of Graduate Studies must be notified immediately and a change in the supervisory committee must be made as follows:
- If the student has already achieved Candidacy, the former chair who has left the employ of the University may be permitted to continue as co-chair of the supervisory committee, with the agreement of the departmental/school Graduate Program Committee and the Dean of Graduate Studies. A second co-chair must be appointed who is a resident Graduate Faculty member.
- If the student has not yet achieved Candidacy, a new chair of the supervisory committee who is a resident Graduate Faculty member must be appointed immediately, with the agreement of the departmental/school Graduate Program Committee and the Dean of Graduate Studies.
- If a member of the supervisory committee other than the chair leaves the employ of the University, or retires, a replacement should normally be appointed who is a resident Graduate Faculty member. In certain circumstances where a special and needed continuing expertise is involved and the staff member is willing to continue serving, he/she may continue as a member of the supervisory committee, with the approval of the departmental/school Graduate Program Committee and the Dean of Graduate Studies.
Program of Study
Within the same semester of its appointment, the supervisory committee will meet to designate and subsequently file in the Office of Graduate Studies a complete program of study, including any language or research tool requirements (if applicable), and the reading committee. The reading committee consists of two members from the supervisory committee, excluding the chair of the committee.
Generally, courses taken before admission to the doctoral program cannot be included in the Doctoral Requirements section of the program of study form. At least 45 hours of the student’s doctoral course work is to be completed after the approval of the program of study by the Dean of Graduate Studies. Any subsequent change in the program must be approved by the supervisory committee and the Dean of Graduate Studies.
The minimum amount of graduate credit for the Ph.D. is 90 semester hours, including a dissertation. The Ph.D. dissertation will normally account for 20 semester hours; however, the Information Technology dissertation requires a minimum of 24 semester hours. The minimum number of graduate credit for the Ed.D. is 96 semester hours, including the dissertation, which normally accounts for 12 semester hours.
A residency requirement has been established for the purpose of ensuring that the doctoral program be reasonably compact, continuous, and coherent; and that a substantial portion be done at and under the close supervision of the university. The residency requirement is part of the student’s approved program.
In exceptional circumstances, where it is clear that the purpose of residency is being fulfilled but the formal conditions are not met, the student’s supervisory committee may, with the approval of the Dean of Graduate Studies, designate an alternative procedure for satisfying the residency requirement.
Requirements for Ph.D. in Biomedical Informatics, Ph.D. in Criminology and Criminal Justice, Ph.D. in Exercise Science, Ph.D. in Information Technology, and Ph.D. in Psychology
- For a student beginning a doctoral program in the University of Nebraska system with a bachelor’s degree, the residency requirement for the PhD is 27 hours of graduate work within a consecutive 18-month period or less, with the further provision that 15 of these hours must be taken after receiving the master’s degree or equivalent.
- For a student who transfers to the University of Nebraska system with a master’s degree from another institution, or who takes a break in his/her graduate work between the time the master’s degree is awarded and the time he/she starts work on a doctoral program, the residency requirement for the Ph.D. is 27 hours of graduate work in a consecutive 18-month period or less.
- For a member of the University staff who is engaged at least half-time in instruction or research in his/her major area, or a person employed in his/her major field, the residency requirement is 24 hours of graduate work within a consecutive two-year period with the further provision he/she take at least 12 of these hours after receiving the master’s degree or its equivalent.
- Not more than one-third of the work for residency, or nine credit hours, may be taken during the summer sessions.
Requirements for the Ph.D. in Public Administration and Ed.D. degree
- The residency requirement for doctoral students in Educational Administration and Public Administration is 24 hours in 24 consecutive months. The supervisory committee may determine how many of the required residency hours may be taken during the summer sessions.
Time Limit for Completion of Degree
A minimum of three full years of graduate study is normally required to complete a program for the degrees Doctor of Philosophy and Doctor of Education. The time limit on granting the Ph.D. or Ed.D. degree is ten years from the beginning of the doctoral course work. Individual programs may have other deadlines for completion. Neither the courses taken nor the time spent in study determines the granting of the degree. It is given primarily for high attainment in some special field of scholarship and for demonstrated power of independent research in a subdivision of this field.
Leave of Absence
Doctoral students who are forced to interrupt their studies may request a leave of absence from the University for up to one year. In consultation with their department/school and their supervisory committee, students should define the program modifications the leave of absence requires. Requests should indicate a reason for leaving and the expected date of return to the University. If approval is granted, the time limits on the granting of the doctoral degree will be frozen for the time specified (up to one year). Students should file a request with their supervisory committee chair, who will forward it to the Dean of Graduate Studies. Approval of the Dean of Graduate Studies is required prior to taking the leave of absence.
Student Statutory Leave
When a student receives a written notice to provide mandated community service as an election official, juror or witness, he/she must notify the course instructor of the time when the student’s service will be required, within five business days after notice of mandated service is received by the student (or at the start of the semester if notice is received prior to the semester). A copy of the notice must be provided to the instructor.
The instructor will allow the student summoned to mandatory community service an excused absence from the course on the day(s) required for Statutory Leave.
Upon request of the student taking leave, the instructor will ask the class for another student class member to take notes during the period of Statutory Leave.
If Statutory Leave occurs during a critical period in the course (e.g. an exam, in-class graded assignment, group project, participation-required day), the instructor will work with the summoned student to determine if the missed day(s) will likely have a negative impact on the student’s grade and whether the assignment or exam can be accommodated at a later time.
If Statutory Leave causes an extensive loss of class time for the student or will likely negatively impact the student’s grade or learning experience, the instructor and student will determine whether it is best for the student to receive a grade of “Incomplete” or “Withdrawal” for the course.
If a grade of “Incomplete” is chosen, the instructor and student will formally document the procedure required to complete the course.
If a grade of “Withdrawal” is chosen, the student should receive a prorated refund of tuition and fees paid for the course.
When a student has substantially completed studies in the program, he/she must pass a written comprehensive examination. The written comprehensive examination is not a repetition of course examinations; rather, it is an investigation of the student’s breadth of understanding of the field of knowledge of which his/her special subject is a part. The student will also be required to pass an oral comprehensive examination.
The supervisory committee arranges for written or oral examinations. As soon as possible after passing those examinations, the committee convenes and reports to the Office of Graduate Studies the results of those examinations and the specific area of research for the dissertation and progress to date by submitting the Application for Candidacy. Should the student fail the comprehensive examination or a part thereof, he or she may be allowed to re-take it during the following academic term upon specific recommendation by the supervisory committee.
When the applicant’s program of coursework is substantially completed, comprehensive examinations that cover the appropriate field of study and related subjects will be administered. These examinations will thoroughly test for an understanding of the field of knowledge designated by the student. If an applicant fails the comprehensive examination, another attempt to pass such examination may not be made in the same academic term.
Admission to Candidacy
When the doctoral student has passed the comprehensive examination, the supervisory committee will recommend to the Office of Graduate Studies his/her admission to Candidacy for the doctoral degree, noting in that recommendation the dates upon which the comprehensive examination was completed. This report must be filed at least seven months prior to the final oral examination. If the term of Candidacy is extended beyond three years (excluding summer terms), the Candidate must pass another comprehensive examination. Following admission to Candidacy, the student must register during each academic year semester until he/she receives the Ph.D. or Ed.D. degree. Students not in residence may register for a minimum of one semester credit in dissertation. Failure to register during each academic year semester will result in termination of Candidacy.
The final examination is oral. It is given by the supervisory committee after the Candidate’s studies have been completed and the dissertation has been accepted for examination. The committee also determines its character and length. The examination may be devoted to the special field of the dissertation or to the Candidate’s general knowledge, or it may be designed to test judgment and critical powers.
The final oral examination will not be scheduled unless the chair of the supervisory committee and at least two other members of the committee are available for the examination. Exceptions may be made only by permission of the Dean of Graduate Studies. In any event, the supervisor and readers of the dissertation must have seen and approved the completed dissertation before the final oral examination will be scheduled.
The final oral examination over the dissertation may be waived only with the unanimous consent of the supervisory committee and only in extremely unusual circumstances. The committee reports the results of the final oral examination or the reason for its waiver to the Office of Graduate Studies by using the Report on Completion of Degree form.
In the event that members of an oral examining committee are not unanimous regarding the passing of a Candidate, the student is to be approved for the degree only if one examiner dissents. However, in each case, the dissenting member of the committee will be expected to file a letter of explanation to the Office of Graduate Studies.
The Doctoral Dissertation should make a creative contribution to knowledge in your field while also demonstrating mastery of relevant resources and methods. It is expected the dissertation will have a single topic, however broadly defined, and all parts of the dissertation will be interrelated. This, however, does not prevent sections of the dissertations from being discrete units.
The dissertation also should demonstrate your potential to make future, original contributions to knowledge, understanding, or methodologies in your discipline. For example, the originality of a dissertation may involve the discovery of significant new information or principles of organization, the achievement of a new synthesis, the development of new methods or theories, or the application of established methods to new materials or procedures.
Given the diverse nature of the fields in which dissertations are written and the wide variety of topics that are explored, it is impossible to designate an ideal length for the dissertation. A long dissertation is not necessarily better than a shorter one since the value and scale of the dissertation topic ultimately depends on the quality of its thought and the clarity of its exposition. Your dissertation supervisory committee will determine the appropriateness of these and other issues.
Grades for a doctoral dissertation are recorded on the permanent record after completion and approval by the department / school and the Office of Graduate Studies. Grades will be either "S" for satisfactory or "U" for unsatisfactory.
The dissertation is not considered to be a publication thus it may be published, in whole or in part, and either quoted or paraphrased, by giving appropriate credit to the relevant Department/School, the Graduate College, and the University of Nebraska at Omaha.
NOTE: The doctoral supervisory committee guides your progress toward the completion of the dissertation, but it is your responsibility to follow instructions on the preparation of the document and to observe filing deadlines.
Dissertation Submission Procedures:
The Doctoral Supervisory Committee guides the student in the conduct and development of the dissertation and approves the final product. Typically, final recommendations from the supervisory committee, or Supervisory Committee Chair, are provided to the student at the time of the final oral examination, although details vary among department/schools and individual faculty. Final approval of the dissertation is contingent upon approval by the supervisory committee and the Office of Graduate Studies.
At least three weeks prior to the last published date for holding oral exams, bring the following to the Office of Graduate Studies:
- Application for Final Oral Examination or Waiver
- One copy of each of the Abstract and the Title Page of the dissertation. If the Final Oral Examination is waived, these documents must be presented to the Office of Graduate Studies at least three weeks prior to the last published date for holding oral examinations.
When the final dissertation has been approved by the supervisory committee, the student must submit hardcopies of the following to the Office of Graduate Studies for the final, administrative step in the approval process:
- One paper copy of the final Abstract and Title Page
- Report on Completion of Degree form, signed by supervisory committee
- Completed Survey of Earned Doctorates form.
- NOTE:- Mac users should open the form in Adobe Acrobat and use the “save via email” link at the bottom.
NOTE: If the dissertation is to be held pending patent issuance, etc., the student must specify this at the time the PDF file is submitted to ProQuest.
After the documents are submitted to the Office of Graduate Studies, the student must upload their dissertation to ProQuest. Instructions for the upload at http://dissertations2.umi.com/unomaha/
Be certain the electronic version, in PDF format is exactly as was approved by the Supervisory Committee. ETDs are to be checked for formatting, pagination, spelling, grammar, and typos by the student and the student's Supervisory Committee.
For help with conversion of files from word processing to PDF, see the Library staff (presently, Matt Fenner, email@example.com) whom is available to assist you.
Since errors may occur when converting from a word processor file to a PDF file, it is essential the student review the final version of the PDF file.
PLEASE NOTE: There is a fee to submit the dissertation through ProQuest. The amounts are noted on their website.
After successfully uploading the dissertation, The Office of Graduate Studies will be notified electronically by ProQuest of the submission and asked to provide final approval. Final approval of the dissertation will not be granted if steps 1-4 above are not completed.
Note: these steps must be completed prior to the end of the day of the Graduate Studies deadline which is 12 working days prior to the commencement ceremony.
Formatting Instructions: http://www.unomaha.edu/graduate-studies/current-students/dissertation-format.php
Submission Instructions: http://www.unomaha.edu/graduate-studies/current-students/thesis-submit.php